Automated

Accounts Payable

A vital component of the Affinity Finance Management Suite, Affinity Accounts Payable is a powerful and easy-to-use tool that thoughtfully automates accounts payable procedures.

Vendor

Management

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Single point of entry for vendor information used by Affinity Accounts Payable and Affinity Materials Management

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Set up unlimited vendors, each with multiple addresses, as required

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Identify vendors subject to 1099 reporting and their tax codes

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Activate and inactivate vendors on-demand

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Store and maintain vendor reference numbers and notes

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Enter vendor payment and discount terms once, then watch the software to apply the terms to all invoices associated to the vendor

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Mark a vendor as hold payment

Invoice Entry

Reconciliation

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Automatically reconcile vendor invoices

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Pull invoices directly from Affinity Materials Management purchase orders and receiving reports

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Process an infinite number of open invoices and/or open batches

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Built-in controls ensure invoices are entered correctly and taxes are automatically verified and properly accounted for

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Easily make adjustments before posting

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Automatically generate accurate, up-to-date accounting records

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Create three-way integration from receiving to accounts payable to inventory control

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Quickly perform audits

Payments

Management

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Manage payments for multiple organizations and multiple funds using a single bank account

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Choose which invoices to tag for payment and when invoices get paid

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Process payments in any currency

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Choose to maximize vendor discounts and selectively manage cash outflow

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Easily process cleared or cancelled checks

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Incorporate electronic signatures on checks up to predetermined amounts

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Use EDI (Electronic Data Interchange) for paperless payments

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Automatically reinstate outstanding amounts when a check is cancelled

Reporting

Requirements

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Affinity Accounts Payable meets all statutory reporting requirements of 1099 reporting (US)

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Easily reconcile and respond to inquiries about checks issued, analyze financial accounts, and reconcile the sub ledger to the GL

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Quick access to current and historical data for each vendor

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Respond to vendor inquiries quickly and accurately

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Effortlessly produce reports for easy onscreen viewing and hardcopy presentation

MODULES

Included

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AP Manager

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Invoice Entry

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Payments

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Reporting

EXPERIENCE

Meet Our Experts

Chris Sherback - ERP Consultant

Chris Sherback - Affinity ERP Consultant

One of the original designers of Affinity ERP, Chris is a seasoned accounting and business process professional with over 30 years of experience servicing the healthcare industry.

Starting as a hospital auditor, Chris incorporated many robust internal controls into the software to ensure that the Affinity ERP software provided stress-free solutions to Harris clients.

We're Here To Help!

2 + 2 =

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Office

Head Office
2300 Corporate Park Drive
Suite 400
Herndon
VA 20171

Info

info@harrisaffinity.com

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Call Us

(571) 267-3928