Automated

Accounts Payable

A vital component of the Affinity Finance Management Suite, Affinity Accounts Payable is a powerful and easy-to-use tool that thoughtfully automates accounts payable procedures.

Vendor

Management

Single point of entry for vendor information used by Affinity Accounts Payable and Affinity Materials Management

Set up unlimited vendors, each with multiple addresses, as required

Identify vendors subject to 1099 reporting and their tax codes

Activate and inactivate vendors on-demand

Store and maintain vendor reference numbers and notes

Enter vendor payment and discount terms once, then watch the software to apply the terms to all invoices associated to the vendor

Mark a vendor as hold payment

Invoice Entry

Reconciliation

Automatically reconcile vendor invoices

Pull invoices directly from Affinity Materials Management purchase orders and receiving reports

Process an infinite number of open invoices and/or open batches

Built-in controls ensure invoices are entered correctly and taxes are automatically verified and properly accounted for

Easily make adjustments before posting

Automatically generate accurate, up-to-date accounting records

Create three-way integration from receiving to accounts payable to inventory control

Quickly perform audits

Payments

Management

Manage payments for multiple organizations and multiple funds using a single bank account

Choose which invoices to tag for payment and when invoices get paid

Process payments in any currency

Choose to maximize vendor discounts and selectively manage cash outflow

Easily process cleared or cancelled checks

Incorporate electronic signatures on checks up to predetermined amounts

Use EDI (Electronic Data Interchange) for paperless payments

Automatically reinstate outstanding amounts when a check is cancelled

Reporting

Requirements

Affinity Accounts Payable meets all statutory reporting requirements of 1099 reporting (US)

Easily reconcile and respond to inquiries about checks issued, analyze financial accounts, and reconcile the sub ledger to the GL

Quick access to current and historical data for each vendor

Respond to vendor inquiries quickly and accurately

Effortlessly produce reports for easy onscreen viewing and hardcopy presentation

MODULES

Included

AP Manager

l

Invoice Entry

Payments

i

Reporting

EXPERIENCE

Meet Our Experts

Susan P. Vickery

Project Manager

Harris Affinity - Finance

Susan is a Senior Project Manager and has been with the Professional Services division of Harris/QuadraMed since 1994. She has been responsible for both financial and clinical project implementations at many of our larger multi campus/multi facility client sites.

In addition to her 20+ years of project management experience with Harris/QuadraMed, she also has over 20 years of experience in healthcare organizations in the Northeast, serving as Manager of Patient Registration and as a Clinical & Financial Systems Analyst for several New York hospital organizations.

Susan’s professional memberships include the Project Management Institute (PMI) as well as active membership in the Charleston, SC PMI Chapter.