Cost Accounting

A part of Affinity’s specially-designed, healthcare-centric software solutions, Affinity Cost Accounting for healthcare was built from the ground up to simplify, streamline, and thoughtfully automate your organization’s cost management requirements.

Cost Accounting

Total Control

Affinity Cost Accounting was designed to integrate and report on data from clinical and financial systems, allowing health care professionals to make sound, cost-effective operating and strategic decisions.

Features unique to the Affinity Cost Accounting:

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Complete implementation assistance, from beginning to end

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Flexible standard setting options including engineered standards, single or multiple relative value units or RCC

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Multiple assumption sets on-line

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Ability to change standards individually, selectively or globally

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Extensive modeling capabilities to project changes in inflation, wage rates, new equipment, new services, and more

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Flexible and easy to use

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Supports multiple costing methods, allowing you to use different cost factors such as self generated RVUs, national RVUs, engineered standards, or RCCs

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Multiple relative value units per department

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Simultaneous linear equations are used for overhead allocations instead of the step-down method. This allows cross-allocating between departments and provides the full costs of all departments, revenue and overhead

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Includes data integrity utilities that save time by pointing out data inconsistencies and how to fix them.

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Reconciliation reports are available to ensure all expenses are allocated out properly and income statements match facility statements

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Detailed cost analysis including direct, indirect, fixed, variable, labor, and other components

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Includes inpatient and outpatient costing, including many demographics

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Predefined and user defined reporting on all demographics.

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Detailed help with a single F1 key press

Introduction

Cost Accounting

Cost accounting is the process of determining the full and incremental costs of providing services and goods to patients and customers. To determine the full cost of providing a service, we must insure that all costs have been included. For instance, a number of departments, which do not provide direct patient or customer services, are absolutely essential to the operation of the institution.

The burden of these overhead departments must be allocated to the using departments. In reality, to make sound management decisions, costs must be known at the procedure, patient, and department levels.

Cost accounting for hospitals is the process of determining the full and incremental costs of providing services and goods to patients and customers. To determine the full cost of providing a service, we must insure that all costs have been included. For instance, overhead departments, which do not provide direct patient or customer services, are absolutely essential to the operation of the institution. The burden of these overhead departments must be allocated to the using departments to correctly identify full costs of services.

Costs may be determined based on historical methods of charging for services, such as patient days and procedures. Products or product lines may also be defined for cost analysis, such as DRGs or a specific type of day surgery patient. Finally, we may wish to determine full and incremental costs within the structure of our organization (revenue center or department). The need to know the cost of each procedure and major product line is essential to financial stability of every healthcare institution. In reality, to make sound management decisions, costs must be known at the procedure, patient, and department levels.

Without accurate cost information hospitals are at financial risk when making decisions considering current operations as well as long-term plans. The cost of providing services is obviously only one of many considerations. Accurate costing, however, has been a major missing component of the decision-making process.

Flexible

Dataset Customization

Not every organization fits neatly into 12 month fiscal years and standard FTE hours, but regardless of whether or not your organization fits, Affinity Cost Accounting has you covered. Completely customize datasets per your organization’s needs, whether typical or non-standard, and make confident costing decisions hassle-free.

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Datasets may represent a quarter, month, year or any period based on the facility needs

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Choose from a variety of default export file types, and export files to email addresses

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Import data from various file types or directly from other Ormed applications

Departmental

Costing Control

Whether your organization is large or small, no matter how many beds it services or staff it employs, its individual departments must have their needs met efficiently and effectively. Affinity Cost Accounting ensures your users have total control over departmental costing and reporting requirements.

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Define multi-tiered reporting structures and group departments by those structures

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Define department types in a variety of ways, including by revenue source, transfers, and special cases

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Establish department managers; the software sends updates to managers via email

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Efficiently manage departmental charge items

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Automatically calculate departmental allocation tables based on readily available data, or manually define allocation tables as required

Easy

Product Groups

Affinity Cost Accounting includes simple-to-use, in-depth product grouping functionality to ensure sound product costing and accurate revenue reporting.

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Summarize product groups according to your unique organizational needs; create many groups to organize like products, one large group with all products, or anything in-between

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Tie products to charge codes quickly and effectively

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Track product volumes for accurate costing

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Develop critical pathways

Utilities

Out of Box

Working with your organization’s costing data requires soundly-designed, flexible utilities: data auditing, import/export, and more. Affinity Cost Accounting comes loaded with powerful and practical utilities to ensure your organizational needs are taken care of.

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Import assumptions between datasets

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Import and export costing data with simple mouse clicks

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Full data analysis finds discrepancies and keeps your data reliable

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Maintain users; add, modify, or remove users and passwords effortlessly

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Maintain classification code database

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Build and maintain a costing task list, and check off tasks as they're completed

Analysis

Data Modeling

Data Modeling for Proactive “What If” Analysis

Affinity Cost Accounting modeling features allow you to modify large amounts of data quickly and easily to forecast change impact and associated pros and cons.

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Define and modify assumptions to evaluate the impact of facility changes such as inflation, new service, equipment purchases, pay raises, union contracts, etc.change impact

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Anticipate and review average revenue realizations

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Review impacts of charge prices and volume changes

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Explore changes in payor volumes

Extensive

Detailed Reporting

Detailed reporting is essential to ensure continued smooth day-to-day operation. Like all Affinity software suites, Affinity Cost Accounting contains an impressive selection of built-in reports based on organizational best practices.

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Summary reports ensure important costing totals are ready for review for upper management

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Item and product reports are available with multiple sorting and categorizing report variations

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Departmental reports make managing department costing a breeze

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All reports can be reviewed on-screen, printed, or exported to a variety of file types (Excel, Lotus, PDF, HTML, etc.)

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User defined reports are available at the patient, doctor, DRG, ICD, and other demographic level

Expert

Assistance

Expert and Complete Implementation Assistance

Expert consulting assists you through the entire implementation process, including one-on–one training of cost accountant and department managers on best practice cost accounting concepts. Webinars are offered on cost accounting, featuring service industry theory and practical experience.

TESTIMONIALS

What People Are Saying

Affinity Decision Support’s drill-down is definitely our favorite feature. It allows for financial management decentralization and cuts down on telephone calls to AP and payroll offices

Katja Waldman

Director of Finance,

Executive and senior level managers consistently find the drill-down functionality in Affinity Decision Support useful and valuable, in some cases, on a daily basis. Affinity Decision Support’s reporting capabilities are the best available on the market.

Masood Peracha

Consultant

We're Here To Help!

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Office

Head Office
2300 Corporate Park Drive
Suite 400
Herndon
VA 20171

Info

info@harrisaffinity.com

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Call Us

(571) 267-3928