eCommerce Transaction Services

Address Escalating Demand for Touchless Processing Systems

E-Commerce often refers to the buying and selling of products or services over electronic systems such as the Internet and other computer networks. However, the term may refer to more than just buying and selling products online.

eCommerce

Transactions

E-Commerce Transaction Services (ECTS) includes the entire online process of developing, marketing, selling, delivering, servicing and paying for products and services. The volume of electronic trade of this nature has grown extraordinarily within the healthcare environment.

The use of E-commerce enabled software is both spurring and drawing on innovations in electronic funds transfer, supply chain management, Internet marketing, online transaction processing, electronic data interchange (EDI), inventory management and automated data collection systems.

Modern E-commerce typically uses the World Wide Web at least at one point in the transaction’s life-cycle, although it may encompass a wider range of technologies such as e-mail, mobile devices and telephones as well.

E-commerce is generally considered to be the sales aspect of e-business. It also consists of the exchange of data to facilitate the financing and payment aspects of business transactions.

ECTS truly provides a touchless and green solution by removing the need for paper documents such as packing slips, invoices and in some cases statements that hospitals deal with on a daily basis.

A fully integrated and paperless E-Commerce service specifically designed for today’s healthcare environment.

A number of software vendors claim to provide integrated E-Commerce, however what they fail to tell you is that there are varying degrees of integration. With the addition of ECTS your Affinity Supply Chain Management Suite you get the benefit of full integration and thoughtful automation.

EDI 850: Purchase Order

The Affinity Purchasing Module provides the ability to send purchases electronically to your vendors more efficiently than phone or fax without the need of a third party software application. Status updates are provided at the purchase order level as they happen that keep your buyers informed.

Benefits:

et|icon_check_alt|

No need to phone, print or fax orders

et|icon_check_alt|

Real time status updates

et|icon_check_alt|

Orders are automatically sent to mapped vendors using system order recommendations

EDI 855: Purchase Order Acknowledgement

Affinity Purchasing Module accepts the Purchase Order Acknowledgement and enables buyers to accept or reject any or all discrepancies at the click of a button, and updates the purchase order without having to manually update the changes.

Benefits:

et|icon_check_alt|

Changes are displayed in the Buyer Vendor Audit Tab.

et|icon_check_alt|

Changes are accepted or rejected online.

et|icon_check_alt|

Purchase order is updated with changes.

et|icon_check_alt|

Reduced reconciliation errors.

EDI 856: Advance Ship Notice

The Advance Shipping Notice is an electronic version of a packing slip and is processed in the ORMED MIS Receiving Module.

The matching process virtually eliminates any possible data entry errors by populating the Quantity Shipped and Quantity Received values. The system then conducts a match process and compares values to the purchase order.

Benefits:

et|icon_check_alt|

Imported in the receiving module

et|icon_check_alt|

Quantity shipped values are automatically populated.

et|icon_check_alt|

Auto matches ASN to the purchase order

et|icon_check_alt|

Reduce filing requirements by scanning and attaching packing slip using the documents tab

EDI 810: Invoice

Additional matching is introduced during the reconciliation process and invoices can be routed between Materials Management and Accounts payable. The system also routes any invoices that don’t require reconciliation into the batch process thus reducing the number of records that require attention.

Benefits:

et|icon_check_alt|

Auto Match invoice process

et|icon_check_alt|

Reduced reconciliations

et|icon_check_alt|

Reduce filing requirements by scanning and attaching invoice using the documents tab

et|icon_check_alt|

Email remittance advice is available for EFT

EDI 832: Price Sales Catalog

The 832 EDI document type is used to provide a trading partner with a report of vendor product data for ordering purposes and maintain an established best practice in providing trading partners with price updates for goods or services.

In addition, the 832 is used to deliver contract information and will update the hospital’s Item Master based on contract start dates.

Benefits:

et|icon_check_alt|

Map vendor items to your Item Master File

et|icon_check_alt|

Accept scheduled updates automatically for mapped items

et|icon_check_alt|

Queue contracts for posting based on effective date

et|icon_check_alt|

Maintain a cleaner Item Master File

et|icon_check_alt|

Full audit trail of applied changes

eCommerce

Summary

When you add ECTS to your current compliment of Affinity applications, you truly get the benefit of full integration and thoughtful automation, and we are not stopping there.

With the input of our clients and as new technologies emerge, we are in position and ready to respond quickly.

We are already planning to provide our users with an ECTS dashboard that will provide valuable information and will include notifications and action items that will assist in managing your day in a timely and effective manner.

TESTIMONIALS

What People Are Saying

Affinity Decision Support’s drill-down is definitely our favorite feature. It allows for financial management decentralization and cuts down on telephone calls to AP and payroll offices

Katja Waldman

Director of Finance,

Executive and senior level managers consistently find the drill-down functionality in Affinity Decision Support useful and valuable, in some cases, on a daily basis. Affinity Decision Support’s reporting capabilities are the best available on the market.

Masood Peracha

Consultant

We're Here To Help!

7 + 7 =

et|icon_pin|

Office

Head Office
2300 Corporate Park Drive
Suite 400
Herndon
VA 20171

Info

info@harrisaffinity.com

et|icon_phone|

Call Us

(571) 267-3928