Assumption files store specific operational data for the facility such as procedure volumes and account standards. Multiple sets of assumptions can be stored in the system. Assumptions can be changed individually or with the global assumption change utilities.
Assign Service Units or Standard Values to Procedures
Department directors are interviewed to complete the definition of department service units. The procedure worksheets are distributed and assistance is provided to the department directors in the assignment of service units to individual procedures. This phase requires the greatest amount of the department directors’ time.
Determine Budgeted, Actual or Standard Procedure Volumes
Budgeted, actual or standard procedure volumes will be entered into the Affinity system. These volume assumptions can be generated by the department heads based on historical volumes, or built into the Affinity system using general parameters as determined by administration.
Load Procedure Files
Service Units and procedure volumes are entered into the procedure spreadsheets and uploaded into the Affinity program through the use of Affinity utilities. This is performed jointly by HDS and facility personnel.
Establish Labor Standards
We will review actual staffing patterns, management engineered standards (as available), and interview department directors to determine the cost behavior patterns of staffing with respect to workload. Upon completion of this step, each labor account will be expressed in terms of fixed hours, minimum hours and variable hours per each of the service units.
Establish Other Account Standards
All other accounts will be analyzed to determine fixed and variable components. The sources of information are contractual documents, pricing schedules, etc., combined with interviews of the department directors.