Streamlining and Automation

Materials Management
As the hub of our source-to-settlement supply chain solution, our Materials Management software effortlessly increases the efficiency of materials management staff and processes to reduce spend transaction and other materials management costs.

Materials

Management

Wasted time and effort are eliminated across the supply chain because data is centrally stored and shared online among relevant applications, processes, and people to create a paperless materials management environment.

By streamlining and automating many related processes and integrating fully with accounts payable and other critical business processes and functions, Affinity software reduces errors, costs, waste, and stock-outs while enhancing your ability to:

 

Increase profitability

Free up budget for other priorities

Position your organization for increased growth

Be financially empowered to invest in initiatives that improve quality, service, and client satisfaction

Eliminate time-consuming, inefficient manual processes

Improve decision-making and reporting with access to real-time information

MODULES

Powerful

Manager

Z

Inventory Control

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Invoice Reconcilliation

Issuing

Purchasing

Receiving

Reporting

Returned Goods Memo

Materials

Manager

The Manager is an important component of our seamlessly integrated Materials Management solution because it allows you to guide and oversee your entire MM system.

Full integration with our Affinity E-Commerce and Affinity Accounts Payable ensures a seamless source-to-settlement solution that:

N

Manage multiple inventory locations and setup relationships for inventory transfers

N

Track usage history for stock and non-stock items from a central item master file

N

Customize item master views to enhance search capabilities

N

Attach images to catalog items to assist in product identification

N

Create and impose a requisitioning approval hierarchy for capital and non-capital requests

N

Link to eCommerce in the item master and the vendor master file

N

Identify and track the usage of hazardous goods

N

Maintain or link to manufacturer materials safety datasheets

Inventory

Control

N

Maintain unlimited perpetual inventory locations

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Assign unique inventory replenishment methods for each inventory location

N

Track items on-hand and on-order for multiple locations

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Use the latest handheld/barcode technology for automating par level replenishment and physical inventory counts

N

Transfer from one inventory location to many or from many to one

Invoice

Reconciliation

Affinity Invoice Reconciliation creates three-way integration from Receiving to Accounts Payable to Inventory Control for fast and easy reconciliation with no invoice rekeying.

When an invoice is adjusted, Affinity Invoice Reconciliation automatically updates inventory prices and department expenses to eliminate reconciliation issues and time.

Issuing

Management

Use the latest distribution technology to monitor, project, and respond to the consumption of vital supplies throughout your organization

Manage inventory distribution to reduce departmental inventory stock-outs

Process incoming requisitions for stock items on-line without re-keying

Release department backorders as inventory is received

Track department backorders

Purchasing

Manager

A key component of an integrated MM system, Affinity Purchasing reduces spend transaction inefficiencies and costs.

For even greater savings, Purchasing can be seamlessly linked to Accounts Payable to eliminate reconciliation problems and to the Affinity B2B portal for time-saving e-commerce transactions and communication with merchants.

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Communicate orders directly to suppliers via the Internet

N

View purchase order status as it changes

N

Drill into reconciliation information

N

Assign workflow and workload by buyer

N

Use wizards to capture and anticipate demand for stock, non-stock, non-file, and capital items

N

Create manual purchase orders

N

Create system-generated order recommendations

N

Create consolidated purchase orders

N

Indicate multiple ship-to locations on a single purchase order

N

Transmit purchase orders via the Internet

N

Access and use online catalogs (drag-and-drop) via eCommerce

N

Instantly reconcile invoices online with Accounts Payable

Inventory

Receiving

N

Print delivery slips for department orders and inventory

N

In real-time, update stock on hand at time of receipt

N

Instantly display items received and items on backorder

N

Over-receive shipments

N

Receive in a centralized or decentralized environment, and restrict specified users to specific sites

N

Receive partial units of order by converting to units of issue

N

Print materials safety datasheets for hazardous goods

Materials

Reporting

Affinity Reporting significantly enhances your ability to create and distribute meaningful information — to a variety of stakeholders, for any number of purposes — in a timely and concise manner:

Management Reports – Inventory Management reporting to anticipate and manage utilization

Audit Trail Reports – Management reporting prevents costly errors

Performance Indicators – Evaluate your supply chain process, set benchmarking targets, and forecast and manage supply chain costs

Memo

Returned Goods

See real-time updates of stock on hand

Create vendor returns for stock, non-stock, and non-catalog items

Re-open purchase orders for goods being returned Supply Chain

EXPERIENCE

Meet Our Experts

Nicole Stankievech

Product Manager

Harris Affinity - Human Capital Suite