Streamlining and Automation
Materials ManagementMaterials
Management
Wasted time and effort are eliminated across the supply chain because data is centrally stored and shared online among relevant applications, processes, and people to create a paperless materials management environment.
By streamlining and automating many related processes and integrating fully with accounts payable and other critical business processes and functions, Affinity software reduces errors, costs, waste, and stock-outs while enhancing your ability to:
Increase profitability
Free up budget for other priorities
Position your organization for increased growth
Be financially empowered to invest in initiatives that improve quality, service, and client satisfaction
Eliminate time-consuming, inefficient manual processes
Improve decision-making and reporting with access to real-time information
MODULES
Powerful
Manager
Inventory Control
Invoice Reconcilliation
Issuing
Purchasing
Receiving
Reporting
Returned Goods Memo
Materials
Manager
The Manager is an important component of our seamlessly integrated Materials Management solution because it allows you to guide and oversee your entire MM system.
Full integration with our Affinity E-Commerce and Affinity Accounts Payable ensures a seamless source-to-settlement solution that:
Manage multiple inventory locations and setup relationships for inventory transfers
Track usage history for stock and non-stock items from a central item master file
Customize item master views to enhance search capabilities
Attach images to catalog items to assist in product identification
Create and impose a requisitioning approval hierarchy for capital and non-capital requests
Link to eCommerce in the item master and the vendor master file
Identify and track the usage of hazardous goods
Maintain or link to manufacturer materials safety datasheets
Inventory
Control
Maintain unlimited perpetual inventory locations
Assign unique inventory replenishment methods for each inventory location
Track items on-hand and on-order for multiple locations
Use the latest handheld/barcode technology for automating par level replenishment and physical inventory counts
Transfer from one inventory location to many or from many to one
Invoice
Reconciliation
Affinity Invoice Reconciliation creates three-way integration from Receiving to Accounts Payable to Inventory Control for fast and easy reconciliation with no invoice rekeying.
When an invoice is adjusted, Affinity Invoice Reconciliation automatically updates inventory prices and department expenses to eliminate reconciliation issues and time.
Issuing
Management
Use the latest distribution technology to monitor, project, and respond to the consumption of vital supplies throughout your organization
Manage inventory distribution to reduce departmental inventory stock-outs
Process incoming requisitions for stock items on-line without re-keying
Release department backorders as inventory is received
Track department backorders
Purchasing
Manager
A key component of an integrated MM system, Affinity Purchasing reduces spend transaction inefficiencies and costs.
For even greater savings, Purchasing can be seamlessly linked to Accounts Payable to eliminate reconciliation problems and to the Affinity B2B portal for time-saving e-commerce transactions and communication with merchants.
Communicate orders directly to suppliers via the Internet
View purchase order status as it changes
Drill into reconciliation information
Assign workflow and workload by buyer
Use wizards to capture and anticipate demand for stock, non-stock, non-file, and capital items
Create manual purchase orders
Create system-generated order recommendations
Create consolidated purchase orders
Indicate multiple ship-to locations on a single purchase order
Transmit purchase orders via the Internet
Access and use online catalogs (drag-and-drop) via eCommerce
Instantly reconcile invoices online with Accounts Payable
Inventory
Receiving
Print delivery slips for department orders and inventory
In real-time, update stock on hand at time of receipt
Instantly display items received and items on backorder
Over-receive shipments
Receive in a centralized or decentralized environment, and restrict specified users to specific sites
Receive partial units of order by converting to units of issue
Print materials safety datasheets for hazardous goods
Materials
Reporting
Affinity Reporting significantly enhances your ability to create and distribute meaningful information — to a variety of stakeholders, for any number of purposes — in a timely and concise manner:
Management Reports – Inventory Management reporting to anticipate and manage utilization
Audit Trail Reports – Management reporting prevents costly errors
Performance Indicators – Evaluate your supply chain process, set benchmarking targets, and forecast and manage supply chain costs
Memo
Returned Goods
See real-time updates of stock on hand
Create vendor returns for stock, non-stock, and non-catalog items
Re-open purchase orders for goods being returned Supply Chain
EXPERIENCE
Meet Our Experts
Chris Sherback - ERP Consultant
One of the original designers of Affinity ERP, Chris is a seasoned accounting and business process professional with over 30 years of experience servicing the healthcare industry.
Starting as a hospital auditor, Chris incorporated many robust internal controls into the software to ensure that the Affinity ERP software provided stress-free solutions to Harris clients.
We're Here To Help!
Office
Head Office
2300 Corporate Park Drive
Suite 400
Herndon
VA 20171
Info
info@harrisaffinity.com
Call Us
(571) 267-3928