eCommerce Transaction Services
Address Escalating Demand for Touchless Processing Systems
E-Commerce often refers to the buying and selling of products or services over electronic systems such as the Internet and other computer networks. However, the term may refer to more than just buying and selling products online.
eCommerce
Transactions
E-Commerce Transaction Services (ECTS) includes the entire online process of developing, marketing, selling, delivering, servicing and paying for products and services. The volume of electronic trade of this nature has grown extraordinarily within the healthcare environment.
The use of E-commerce enabled software is both spurring and drawing on innovations in electronic funds transfer, supply chain management, Internet marketing, online transaction processing, electronic data interchange (EDI), inventory management and automated data collection systems.
Modern E-commerce typically uses the World Wide Web at least at one point in the transaction’s life-cycle, although it may encompass a wider range of technologies such as e-mail, mobile devices and telephones as well.
E-commerce is generally considered to be the sales aspect of e-business. It also consists of the exchange of data to facilitate the financing and payment aspects of business transactions.
ECTS truly provides a touchless and green solution by removing the need for paper documents such as packing slips, invoices and in some cases statements that hospitals deal with on a daily basis.
A fully integrated and paperless E-Commerce service specifically designed for today’s healthcare environment.
A number of software vendors claim to provide integrated E-Commerce, however what they fail to tell you is that there are varying degrees of integration. With the addition of ECTS your Affinity Supply Chain Management Suite you get the benefit of full integration and thoughtful automation.
EDI 850: Purchase Order
The Affinity Purchasing Module provides the ability to send purchases electronically to your vendors more efficiently than phone or fax without the need of a third party software application. Status updates are provided at the purchase order level as they happen that keep your buyers informed.
Benefits:
No need to phone, print or fax orders
Real time status updates
Orders are automatically sent to mapped vendors using system order recommendations
EDI 855: Purchase Order Acknowledgement
Affinity Purchasing Module accepts the Purchase Order Acknowledgement and enables buyers to accept or reject any or all discrepancies at the click of a button, and updates the purchase order without having to manually update the changes.
Benefits:
Changes are displayed in the Buyer Vendor Audit Tab.
Changes are accepted or rejected online.
Purchase order is updated with changes.
Reduced reconciliation errors.
EDI 856: Advance Ship Notice
The Advance Shipping Notice is an electronic version of a packing slip and is processed in the ORMED MIS Receiving Module.
The matching process virtually eliminates any possible data entry errors by populating the Quantity Shipped and Quantity Received values. The system then conducts a match process and compares values to the purchase order.
Benefits:
Imported in the receiving module
Quantity shipped values are automatically populated.
Auto matches ASN to the purchase order
Reduce filing requirements by scanning and attaching packing slip using the documents tab
EDI 810: Invoice
Additional matching is introduced during the reconciliation process and invoices can be routed between Materials Management and Accounts payable. The system also routes any invoices that don’t require reconciliation into the batch process thus reducing the number of records that require attention.
Benefits:
Auto Match invoice process
Reduced reconciliations
Reduce filing requirements by scanning and attaching invoice using the documents tab
Email remittance advice is available for EFT
EDI 832: Price Sales Catalog
The 832 EDI document type is used to provide a trading partner with a report of vendor product data for ordering purposes and maintain an established best practice in providing trading partners with price updates for goods or services.
In addition, the 832 is used to deliver contract information and will update the hospital’s Item Master based on contract start dates.
Benefits:
Map vendor items to your Item Master File
Accept scheduled updates automatically for mapped items
Queue contracts for posting based on effective date
Maintain a cleaner Item Master File
Full audit trail of applied changes
eCommerce
Summary
When you add ECTS to your current compliment of Affinity applications, you truly get the benefit of full integration and thoughtful automation, and we are not stopping there.
With the input of our clients and as new technologies emerge, we are in position and ready to respond quickly.
We are already planning to provide our users with an ECTS dashboard that will provide valuable information and will include notifications and action items that will assist in managing your day in a timely and effective manner.
TESTIMONIALS
What People Are Saying
Affinity Decision Support’s drill-down is definitely our favorite feature. It allows for financial management decentralization and cuts down on telephone calls to AP and payroll offices
Katja WaldmanExecutive and senior level managers consistently find the drill-down functionality in Affinity Decision Support useful and valuable, in some cases, on a daily basis. Affinity Decision Support’s reporting capabilities are the best available on the market.
Masood PerachaEXPERIENCE
Meet Our Experts
Sherry Schmittling
Affinity Modules Expert
Harris Affinity - Supply Chain
Sherry Schmittling is the Application Consultant for all of our Affinity Modules. Sherry has over 20 years of experience in the healthcare industry and software implementation. She has a Bachelor’s Degree in Management and was a Registration Manager for 15 years.
You will find that she is motivated, time-efficient and dedicated to your project. Sherry has a vast knowledge of our Affinity products combined with her years of healthcare experience which makes for a smooth and efficient implementation.